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The Team
Chart Concept from Ulrich Medical Concepts is a rock-solid Practice
Management System.
Charges
can be entered by the provider during the patient exam. Charges can
also be entered via 'Batch' entry screens by the '10-key' speed demons in
your Billing Department. PDQ (Procedures-Diagnoses-Quick) codes
sets (sometimes called 'explosion' codes) can be defined and used for rapid
entry of multiple procedures and diagnoses with one-selection.
Commonly
used Procedure and Diagnosis Codes can be defined to duplicate the codes
listed on your existing super bills or fee tickets. Procedure and Diagnosis
Codes can also be assigned multiple categories so that multi-specialty clinics
can allow each specialty's provider(s) to have their own 'set' of codes. Diagnosis
Codes can be assigned to Patients as Current Problems and such codes
will be automatically assigned to each Patient's new Encounter.
Diagnosis
and Procedure Codes can be assigned to Provider Template choices so
that as the Provider is entering dictation, codes can be automatically entered
against the Patient's account and inserted into the Provider's dictation. Medicare
Audit Points can also be assigned to Template choices so that
the Provider's dictation can be instantly 'audited' to verify that the dictation
entered is adequate for the Office Visit Level of Service selected.
Much
of the billing information can be rapidly entered by the provider during
the Patient Exam. Upon leaving the exam room at the completion of the
Patient Exam, the following should be complete:
- All
Diagnosis Codes have been entered.
- All
Procedure Codes have been entered and linked to the proper Diagnosis Codes.
- The
Provider's Dictation is complete and audited.
- In
addition to the above billing information, the provider will have also
- Entered
and printed prescriptions
- Sent
requests to the staff for Follow-Up Appointments, Referrals, and Lab Tests
Not
only will the above information be complete, and the claim ready to be filed
with Insurance, but the Provider will actually be able to see Patients faster
because there is no paper chart, super-bill, fee ticket, lab reports, and
other pieces of paper to worry with. Requests of the staff to carry
out various tasks will have been automatically made through the system; no
need to track down a nurse.
You
can have as many Fee Schedules (or only one) as your practice requires.
You
can file claims on paper and/or electronically. The Team
Chart Concept automatically tracks the Insurance Filing Status
for each charge and updates those statuses automatically as payments are
received. You can print claims individually or in batch. A copy
of every claim printed is maintained in the Patient's Timeline for quick
follow-up if and when needed.
Transactions
(Payments / Adjustments / Refunds) can be entered:
- Manually,
- via
'Batch' entry screens, or
- via
Electronic Remittance.
There
are several variations of Batch Entry Screens, designed for either:
- Entry
of checks received Randomly (e.g. mailed in by your patients),
- Entry
of amounts listed on Explanation of Benefit Reports (EOBs), or
- Automatic
Entry of Electronic Remittance (including auto-Adjustments)
The Team Chart Concept records any status codes included
in the Electronic Remittance File for re-printing on the patient’s statement. Allowable (and deductible and co-pay) amounts listed in the
remittance file are also saved for use on Insurance Company Analysis and
Comparison Reports. Furthermore, the Team Chart Concept allows
you to automatically jump from within the Electronic Remittance File to the
Patient's specific charge to correct any mistakes
associated with it. Electronic Remittance can be a tremendous time
saver (both in the posting of payments and the correction of any errors).
Statements
can be printed on blank paper or pre-printed, multi-part, forms. Statements
can be printed individually or in batch. You can turn on or off the
display of received payments, credit amounts, payment-application comments,
and insurance company codes/comments. Billing cycles based on Patient
Birth Dates, Last Names, and weeks of the month are supported. A copy
of every Statement printed is maintained in the Patient's Timeline for quick
follow-up if and when needed.
Standard
Reports are available for all of the usual Financial needs such as Deposit
Reports, Provider Productivity, Aging, Collections etc. Additional
Standard Reports include the ability to view Level of Service Breakdown Percentages,
Insurance Percentage Breakdowns, and Management-By-Exception reports. Of
course you have the ability to easily customize your own reports. Nearly
every field in the Team Chart Concept is available for use on your Reports.
A Financial Summary Report is also available that displays
the overall financial health of your practice. Click here
for information on the Team Chart Concept Financial
Summary Report.
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Billing
