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The Timeline
is a unique feature of our system which allows every bit of information
generated in the office to be organized chronologically.
A simple example would be a record of an Appointment for a given patient
that is to happen on a specific date and time.
As soon as the patient physically enters the office, other information is
recorded, such as vital signs and a chief complaint.
Even the time of the patient registration as well as the time the
position enters the examination room, may be recorded automatically.
The physician may generate a report,
compiling data from information previously
recorded on the Timeline.
The practitioner may complete documentation of a visit, and provide a
prescription, excuse, requisition, or referral.
As the prescription is written, it is automatically "attached"
to a growing list of items on the Timeline
associated
with a given patient. Other persons may add radiology or laboratory reports to
the patient Timeline.
Still others add insurance or financial information, and complete the financial
record for this individual based on charges, billing, and receipts.
So far the Timeline
resembles a traditional paper-based medical record, with its individual
insertions and/ or attachments. Several of the Team
Chart Concept features
render the paper based level record essentially obsolete.
The Timeline
allows the rapid compilation of data within a Chart to assist in compiling the
patient medical records. This can be accomplished to a limited degree using flow
charts or sheets in the paper record, but is much slower in that environment.
That paper-based system also is very slow in accepting information,
requiring the retrieval of the chart from any of a half a dozen legitimate
locations in the office to either add or extract information.
The Timeline
is always available for immediate addition of information and reporting on
existing information.
The Timeline
allows information to be processed regarding the entire practice, a subset of
the practice, or an individual in the practice.
Typically, this allows the practitioner to determine the effectiveness of
therapy as applied to multiple individuals.
It can also be used to identify groups of people who have the same or
similar diagnoses, prescription, or demographic data, and further allows the
rapid assessment of incomplete tasks. Incomplete
documentation can be selected from all patient Timeline
for any given interval, to assist the practitioner in completing documentation.
None of this involves the sequestration of charts, allowing access for
other individuals who require it.
TheTimeline
is flexible, allowing only selected information to be presented to the user.
If the practitioner requires only laboratory values and x-ray reports,
and really does not need to be looking at insurance information during an office
encounter, the Timeline
can display the limited set of information required.
This reduces confusion and allows rapid access to relevant data.
When we first initiated this concept, we did not realize the enormous
impact it would have on telephone waiting time. It usually allows a person to make a single telephone call to
the office without waiting for paper chart retrieval and a returned call.
Many patients are thrilled to discover that they have finally found an
office that can rapidly process their information, with a personal touch.
Timeline
categories include:
- Appointments
- Batch Transaction Logs
- Care Plans
- E-Mail Entries
- Employee Time Cards
- Encounters
- Encrypted Notes
- Excuses
- External Programs Including (but not limited to)
- Scanned In Documents
- Old Medical Records
- Digital Pictures
- Sound and Video
Files
- Faxed Documents
- Financial Summary Reports
- Financial Transactions (Payments / Adjustments / Refunds)
- Insurance Claims
- Invoices
- Lab Results
- Laboratory Corporation of America (Lab Corp) Reports
- Microsoft Word 2000/XP Documents
- Orders
- Patient Photographs
- Payment Plans
- Phone Calls / Messages
- Physical Therapy Cases (Gary Gray Licensed Customers Only)
- Prescriptions
- Referrals
- Referral Authorizations
- Reminders
- Requisitions
- Saved Reports
- Schedule Changes
- Statements
- Text Messages
- Treatment Plans (Order Sets)
- User Defined Timeline Records (including but not limited to)
- Risk Factor Analysis
- Physical Therapy Evaluations (All Customers)
- Lab Results
- Web Site Linkages
As you can see, just about any piece of information that can be recorded for
a
given Patient (or any other Contact in the
Team
Chart Concept) can be entered. Most of the above categories
should be self-explanatory. If there is a particular piece of information
that you need to track for you patients, and it is not available in the
Team
Chart Concept, you can always create new Timeline
entries via the use of User Defined Timeline Fields and Records.
For more information on User Defined Timeline Fields and Records,
click here.
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The
Timeline
